New OSHA electronic reporting standards effective December 15

December 5, 2017

First Benefits Insurance Mutual wants to make you are aware of the December 15, 2017 federal requirement to electronically report work-related injuries and illnesses to the Occupational Safety and Health Administration (OSHA).   This summary has been provided courtesy of the NC Retail Merchants Association and we encourage sharing this information with your members.

What Information Must Be Submitted Electronically?
On December 15, 2017 all employers with more than 250 employees, and covered establishments (retailers are included in this specific list of covered establishments) with between 20-249 employees at any time during the year, will be required to electronically submit their 2016 OSHA 300A “Summary of Work-Related Injuries and Illnesses” form. Note: the 2016 OSHA 300A does not list specific injuries, employee names, or incident details but instead summarizes the number of injuries, the total numbers of days away and days transferred/restricted for employees, and the total number of injuries and illnesses by category.

Beginning in 2018, employers with 250 or more employees, regardless of industry type, must submit information from all completed 2017 forms (300A, 300, and 301) by July 1, 2018, and covered establishments with 20-249 employees will continue to electronically submit information from their completed 2017 Form 300A by July 1, 2018. Beginning in 2019 employers with 250 or more employees, regardless of industry type, and covered establishments with 20-249 employees must submit this information by March 2.

How Do I Submit the Information?
OSHA has provided a secure website that offers three options for data submission.

1.       Users may manually enter data into a webform.

2.       Users may upload a CSV file to process single or multiple establishments at the same time.

3.       Users of automated recordkeeping systems may transmit data electronically via an API (application programming interface). The Injury Tracking Application (ITA) is accessible from the ITA launch page, where you can provide the Agency your 2016 OSHA Form 300A information.

Who Must Submit the Information?
Below is the link to a list of covered establishments, as well as the list itself, that must submit Form 300A electronically if the establishment has between 20-249 employees. Note that an “establishment” is defined a single location. All employers with 250 or more employees, regardless of industry type, must submit this information.

NAICS Industry
11 Agriculture, forestry, fishing and hunting
22 Utilities
23 Construction
31-33 Manufacturing
42 Wholesale trade
4413 Automotive parts, accessories, and tire stores
4421 Furniture stores
4422 Home furnishings stores
4441 Building material and supplies dealers
4442 Lawn and garden equipment and supplies stores
4451 Grocery stores
4452 Specialty food stores
4521 Department stores
4529 Other general merchandise stores
4533 Used merchandise stores
4542 Vending machine operators
4543 Direct selling establishments
4811 Scheduled air transportation
4841 General freight trucking
4842 Specialized freight trucking
4851 Urban transit systems
4852 Interurban and rural bus transportation
4853 Taxi and limousine service
4854 School and employee bus transportation
4855 Charter bus industry
4859 Other transit and ground passenger transportation
4871 Scenic and sightseeing transportation, land
4881 Support activities for air transportation
4882 Support activities for rail transportation
4883 Support activities for water transportation
4884 Support activities for road transportation
4889 Other support activities for transportation
4911 Postal service
4921 Couriers and express delivery services
4922 Local messengers and local delivery
4931 Warehousing and storage
5152 Cable and other subscription programming
5311 Lessors of real estate
5321 Automotive equipment rental and leasing
5322 Consumer goods rental
5323 General rental centers
5617 Services to buildings and dwellings
5621 Waste collection
5622 Waste treatment and disposal
5629 Remediation and other waste management services
6219 Other ambulatory health care services
6221 General medical and surgical hospitals
6222 Psychiatric and substance abuse hospitals
6223 Specialty (except psychiatric and substance abuse) hospitals
6231 Nursing care facilities
6232 Residential mental retardation, mental health and substance abuse facilities
6233 Community care facilities for the elderly
6239 Other residential care facilities
6242 Community food and housing, and emergency and other relief services
6243 Vocational rehabilitation services
7111 Performing arts companies
7112 Spectator sports
7121 Museums, historical sites, and similar institutions
7131 Amusement parks and arcades
7132 Gambling industries
7211 Traveler accommodation
7212 RV (recreational vehicle) parks and recreational camps
7213 Rooming and boarding houses
7223 Special food services
8113 Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance
8123 Dry-cleaning and laundry services